Checklist for Planning Inclusive Events at Syracuse University

Syracuse University is an inclusive community. Our varied services not only accommodate individuals with disabilities, but also recognize their potential to excel in both educational and career opportunities at Syracuse. The University supports these services by committing to the accessibility of the campus environment, facilities, and digital presence, including its websites, online communications, and technology. The University also commits to making other elements of its programming inclusive, accessible, and engaging to a broad audience. This below checklist will assist in planning inclusive events at Syracuse University. For additional convenience, a version of the checklist is also available for your access and print.

Scheduling and Collaboration

  • Be mindful of religious holidays and events and of Christian and other forms of privilege.
  • Collaborate with other offices/units or integrate your event into existing programming.
  • Check the SU calendar to determine potential conflicts.
  • Choose an accessible location, either virtual (utilizing web-conferencing) or in-person (near accessible public transportation routes or on main campus).

Registration and Accommodations

  • Determine if CART and ASL interpreting will be needed; if scheduled, consult ASL interpreting and/or CART guidelines and secure academic or student AV support.
  • Provide multiple ways to register (phone, email, online form) and collect information to contact participants in the event of an emergency.
  • Indicate how to request accommodations and/or register, including a contact and deadline.
  • Ensure any online registration forms and confirmation emails are accessible and usable.

Flyers, Advertising, and Social Media

  • Submit your event to the SU calendar.
  • Create multiple alternate and accessible formats of flyers/posters for sharing, and images used should include alt-text or image descriptions.
  • Use relevant and accessible social media conventions.
  • Submit posters and flyers for digital display.

Physical Access and Reminders

  • Take into account multiple aspects of physical accessibility, including transportation, parking, building entrances, restrooms, signage, ramps, room set-up, dietary needs, and seating.
  • Provide participants information on cultural supports as well as any other general wellness supports.
  • Provide an array of accessible formats for all presentation materials—in advance, during, and after.
  • Provide audience members with alternative formats to ask questions or provide feedback.
  • Share tips with presenters on ways to make their presentations accessible and provide tips for presenting accessibly.
  • Films and videos should be captioned at minimum and audio-described, if at all possible.

Helpful Links / For More Information

Portions of this checklist are based on information provided in the A Guide to Planning Inclusive Events, Seminars, and Activities at Syracuse University created by the Disability Cultural Center at Syracuse University.

Making Your Presentations Inclusive: Big Responsibilities and Little Tricks for Accessibility

The “Making Your Presentations Inclusive” training, provided by the accommodation specialist and ADA coordinator in the Office of Diversity and Inclusion, offers a 17 minute introduction to 10 practices you can implement to make your presentations more inclusive for audience members with disabilities. The 10 practices include, in part, suggestions for PowerPoints, color, contrast and visual descriptions, captions, ASL interpreting and CART services, and event planning.


A guide of resources prepared by the director of the LGBTQ Resource Center for those who would like to learn more about the LGBTQIA+ community.

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Judaism Fundamentals

A primer for those who want to understand some fundamental underpinnings of the Jewish faith and culture.

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Therapist Checklist

A guide created by one of our Barnes Center counselors to help you select the right mental health therapist to suit your specific needs.

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